A screen tip will appear, showing the comment text. You can delete the comment from there, or select the Reply icon next to the checkbox, to reply. Note that ifSimple Markup is selected in the Tracking group on the Review tab, the commented text (comment scope) will only be marked by a color when you have selected the comment in the markup area. If your document is inDraftview instead ofPrint Layoutview, the comment will appear in theReviewing Pane. To see comments, make sure that Comments is checked in the Show Markupmenu. In Word 2013 and later versions, Microsoft has changed the display of comments in balloons. Unfortunately, we must expect that the option will disappear some day. If you insert new comments, you will first see the actual user name but as soon as you save the document, it will be replaced by "Author". The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. If you compare with Figure 16, you can see that name and revision info is boldeven it the styleBalloon Textis not defined as bold. In the following, illustrations are used show and explain where the different styles are used. For example, "Forfatter" and "F" will be used in case of Danish. Part of the Print dialog box. As previously noted in this post, we have been working on bringing a set of changes to the experience to address the feedback from this community. In addition, the command lets you remove or change the date of the tracked changes and comments. The same is true for revisions made using track changes. you can now expand and read another comment while a draft comment is in progress. Figure 4A. Have you tested this on a different browser? Only if you view comments and revisions inline or in the Reviewing pane, or if you switch to Draft view or Outline view, numbers are shown together with the author initials. For more information about using @mentions, see the article Use @mention in comments to tag someone for feedback. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Note that Word 2013 and later versions do not number comments when shown in the balloon area/Comments pane. In Word,styles are used to manage the formatting of text. Word lets you add two levels of comments. Press Ctrl + Alt + M. Right-click any text and select New comment in the context menu. However, if you add numbers to the Comment Text and write comments with more than one paragraph, each paragraph will be numbered and thereby result is misleading numbering. The style is also used for showing text like Deleted andFormatted + formatting infoin relation to tracked changes. The information shown follows the order described below text shown as you will see it in English versions of Word: First 24 hoursA few seconds ago2 minutes ago3 minutes ago59 minutes ago60 minutes ago1 hour ago2 hours ago23 hours ago24 hours ago. In Word, you can use comments to add notes to the document content. Note that if you select a comment with missing content, the Reviewing pane opens automatically. If you want to review the resolved comments before deleting them, DocTools CommentManageroffers another practical feature. Hoveron the anchor highlight in the document to see added emphasis to the relevant comment card. Make sure comments are shown in balloons. Click "Save". NOTE: By default, Word shows pictures by comments in the balloon area. Figure 4B. Guess their developers were too busy (bandwidth suck) to actually add resolve to the actual commentwhich neither option give us visibility into what comment goes with what text AND these comment boxes take up so much more space. Click Remove All in the Document Inspector dialog box to remove the information. Try saving the document in Word 97-2003 (*.doc) format. This means that the text in the document that the comment(s) referred to, i.e. However, modern comments cards do not currently support: To view or add unsupported formatting in existing comments, use the Reviewing pane. What happens if you copy and paste content that contains comments? Even if I insert a new comment, I can't resolve it. You can toggle off/on the pictures by right-clicking in a comment and selecting Hide Pictures by Comments (will change the label toShow Pictures by Comments). If you have theDocTools DocPropertyManager add-in, you can export custom document properties before removing personal information. When you select a comment, a border appears around itand its position is closer to the page. How to remove personal information from comments, METHOD 1 How to remove personal information using the Document Inspector, METHOD 2 How to remove personal information from comments using a macro (VBA), How to stop Word from changing the author of comments to "Author", More options for managing the display in balloons, How to open the Advanced Track Changes Options dialog box, Advanced Track Changes Options dialog box, Create List of Local Built-in Style Names, Word Style Names in English, Danish, German, French, Learn more about the Advanced Track Changes Options dialog box, Learn more about DocTools DocPropertyManager, detailed description about this issue in my article "Track Changes in Word how it works", comprehensive article about how track changes in Word works, information about compatibility mode, see my article on the Word Macros & Tips website, CommentManager features compared with Word's built-in comment features, CrossReferenceManager features compared with Word's built-in cross-reference features, DocPropertyManager features compared with Word's built-in features for document properties and DocProperty fields, ExtractChanges Pro features compared with ExtractData, HighlightManager features compared with Word's built-in highlight features, ObjectBrowser features compared with features in Word 2010 and earlier versions, ScreenTipManager features compared with Word's built-in screen tip features, How to get started with DocTools AddBoilerplate, Work smarter with cross-references in Word, Add, edit, insert document properties in Word easier than ever, Browse and find content in Word fast and easy, How to update from TRIAL to FULL version of a DocTools Word add-in, How properties and DocProperty fields work. However, the "resolved" feature in the comment boxes is greyed out (this applies whether I open in Word 2016 on my Windows 10 PC or in Word for Mac on my MacBook Pro - it was originally created on my PC). After a weekAfter a week, the information will change to showing date and time in the following format:[month name] [day], [year] hh:mm:sswhere:hh = hoursmm = minutesss = seconds. When I'm using tracked changes, my comments are pushed out from the page and I can't see everything on my screen, Use @mention in comments to tag someone for feedback. Click the Reply icon below it. Workplace collaboration is evolvingand so is Microsoft Word. This meant that any collaborators on a shared document could see your comment before it was complete. If you have a lot of . However, if you lock or unlink the DocProperty fields beforehand, you can preserve the field results. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Used for the comment text typed by users. Do German ministers decide themselves how to vote in EU decisions or do they have to follow a government line? Sharing best practices for building any app with .NET. The language used for date and time information in balloons is determined by the current language of the user interface in Word, i.e. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. The authorname shown in an inserted comment is the name currently specified for the user in File > Options > General > User Name. You can also press Ctrl + Enter (or Cmd + Enter in MacOS) to post the comment. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). Figure 20. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. As explained above, the style Comment Textis automatically applied to the comment text you enter. To resolve a comment, hover over the comment and click the Resolve button. Word's comment functionality does not include functionality for changing the author name of existing comments. Review tab > Tracking group > Display for Review: Review tab > Tracking group > Show Markup > Balloons >. You may be interested in keeping the resolved comments in the document until all comments have been handled. You can add more replies to the same comment. If you are using Word for Microsoft 365 and if your version has switched to "modern comments" functionality instead of "classic comments", resolved comments will not appear in the margin but they are still shown in the Comments pane. The dialog box also lets you rank comments by importance. To use this method, all revisions must be shown inline. Figure 11B. TIP: If you want to remove the name from tracked changes and comments, you can type e.g. In the inserted comment reply, type the comment text. The Resolve feature is grayed out under the following conditions: You can convert the document to allow all features in you Word version to be available. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. The built-in functionality in Word lets you add/insert comments from two different places. I hope this article helps you in your future work with comments in Word. If you haveDocTools CommentManager, pressingEsc will position the insertion point after the scope you selected, ready for you to continue typing without first deselecting the comment scope. Please check if there is "Compatibility Mode" shown next the file's name at the top of the Word app. Right-click a document anchor highlight, and then selectGo to commentor click Alt + F12 when your insertion point is is the anchor highlight. I did not see Modern Comments in my version of Microsoft 365, Current Channel, until in the spring 2022. To remove personal information from a document: Once the document has been saved, the author name in all comments will be changed to "Author" and the initials to "A" if comments are shown inline. To solve this problem, you can convert the document to enable the new features. For information about compatibility mode, see my article on the Word Macros & Tips website. The Margin option lets you position the balloons in the left or right side of pages. The new post model aligns with how comments work across Office and gives you confident control over what you share. See Figure 4B below. Wednesday, Thursday. Figure 1. It alignshow comments work across Office on different endpoints, so that you and your team can rely on a consistent experience regardless of whether youre using Word, Excel, or PowerPoint on any platform. You may also have noticed that the command is not always enabled so you can use it in some situations, the Show Comments is grayed out/disabled. Figure 23. Example: LF5. See also the information below about a feature in the DocTools ExtractChanges Pro add-in that lets you do even more and that handles both tracked changes and comments. This means that you cannot see precisely what the comment refers to. You can browse comments but you cannot see all comments at a time. Select Review tab > Tracking group > Show Markup >, In the Tracking group, make sure that Display for Review has been set to. the language used in Ribbon, dialog boxes, etc. It will not change the name and initials in existing comments. The comments are no longer numbered when shown in balloons. A comment plus all replies to the comment, if any, will appear as only one comment icon in the margin. In the previous behavior, comments were committed as you typed. You need to go through all the resolved comments and delete them one by one. First, you need to open the Microsoft VBA Editor. Weekday names seem to be shown in the language set in the regional settings in Windows. The method removes all custom document properties and empties the built-in properties (Title, Author, Company, etc.). Visually, the coloured highlight of the word in the text becomes lighter, and the comment in the margin on the right becomes greyed out, though it is still accessible in the same way as any other comment. When you're drafting a comment, other comment text boxes will show the message Another comment is in progress. Can I draft more than one comment at a time? Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. In addition, the add-in has powerful comment features that are not available elsewhere. However, you may want to hide the resolved comments, so they do not distract you while resolving the rest of the comments. In Word, the term "delete" is used instead of "remove". Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Note that theDocTools CommentManager add-in lets you move a comment, i.e. If needed, you can turn off the resolved status again by clicking Reopen or by right-clicking in the comment and selecting Reopen Comment. You can show theReviewing Pane in any view except Read Mode. Word does not include a tool that gives you a good overview of all comments. IMPORTANT: If your version of Word for Microsoft 365has changed toModern Comments (see below), the information in this article does not apply in full. TheAdvanced Track Changes Options dialog box. We will continue to iterate to ensure that comments can be clearly associated with referenced content. Introducing Modern Comments in Microsoft Word. The behavior isnt always logical. Mid 2021, I had to install the Insider Beta version of Office on a computer to get access to Modern Comments so I could test it. Sorted by: 1. > https://support.office.com/en-us/article/activa. Similarly, you can hover on or selectthe comment card to see added emphasis to the relevant anchor highlight. If you have selected to show comments and revisions inline in the document, Word shows initials in the comment reference. See below for details. Please continue toleavein-app feedbackabout the experience. You can modify the comment styles to change the formatting of comments. Comment lines are dotted but if the selection is in a comment, the related comment connection line will be a fully drawn line. If you have a lot of comments in the Word document that you would like to delete all at once, select the arrow under Delete and then select the Delete All Comments In Document option. Could very old employee stock options still be accessible and viable? I cant add or dont see some types of formatting in modern comments, I cant add or dont see some existing objects when using modern comments, Some AutoCorrect functions no longer work as expected in modern comments, AutoText and Quick Parts do not work in modern comments, I dont see advanced proofing tools like grammar suggestions in modern comments. To turn it on, select File > Options > Display > turn on Show document tooltips on hover. The macro below will handle all comments in the active document. Figure 14. @$%#%$ Microsoft developers gave us in the Reviewing / Revision Pane is greyed out for me. Please refer to Doug Robbins's reply in, Thanks! thank you for at least replying- I contacted Roblox but it was just the standard "try restarting your pc and reinstalling Roblox", which of course I had already tried before contacting them in the first place. See Figure 4B below. Alternative methods for browsing comments. Up to 20 different colors can be in use. When you're drafting a comment, your comment cant be seen by others. This contextual view hides all resolved commentsso you can focus on active comments. The vertical bars are shown in the left or right side of the page, next to lines that contain tracked changes. If you paste the copied content as plain text, without formatting, the comments will not be included. If you want to see all comments, open the Comments pane. The Show lines connecting to text check box lets you turn on/off lines that go from a comment to the commented text (comment scope) in the document. Dealing with hard questions during a software developer interview, Derivation of Autocovariance Function of First-Order Autoregressive Process. If you've already registered, sign in. insertions, deletions and formatting changes marked as tracked changes. Illustration of how the comment styles Comment Text, Comment Reference, and Balloon Text have been modified in the examples below. Click on "General Options". Try viewing all markup inline, so it doesn't show in the margin. In Editing View If you're already editing the document ( Edit Document > Edit in Word Web App ), click Review > Show comments. By continuing using this website you accept its use of cookies. In relation to comments, Print Layout view gives you the best overview. In Microsoft Word, you can mark a comment as resolved. Under the View Settings navigate to custom > uncheck "Allow Comments" and then check it again and see if that helps. A comment will expand when you click the comment. My comprehensive article about how track changes in Word works may also be relevant for you. Find out more about the Microsoft MVP Award Program. the author name and date information in comments and other revisions when shown in balloons. Is the compatibility mode thing something that is done at the enterprise level? Word does not have a built-in feature for removing all resolved comments in one operation. In addition, the add-in lets you review comments in Word from one place, rank comments by importance, extract all comments to either Word or Excel, create inline comments for instructions and help, etc. Please check if there is "Compatibility Mode" shown next the file's name at the top of the Word app. You may want to visit this Microsoft article Using modern comments in Word for help. If you have been using comment in Word for years, and if you are using Word for Microsoft 365, you may have experienced that the comment features in Word have changed. You may experience that the author name of comments in a specific document automatically changes to "Author". To delete a comment, right-click the item and select Delete. The information in this article applies to Word 2013, Word 2016, Word 2019, Word 2021, and Word for Microsoft 365 on PC/Windows. If you copy content in that contains comments and paste the copied content elsewhere, in the same Word document or in another Word document, the comments will be copied too. Users have been adding names to comments for years. DocTools CommentManager also lets you select text in the document and convert it to a comment. To switch between the contextual view and the Comments pane, simply click the Comments button in the upper right corner of your Word window. Note that the style Balloon Text is used for name, date/time info, and revision info. Note that the Resolve button may be grayed out. Super User is a question and answer site for computer enthusiasts and power users. The User Nameand Initialssettings in Word Options > General. The colors will be selected by Word and cannot be defined by you. Always make sure to save a backup copy of your document before you change the author names. The section in Help about adding comments to text says that the command is Insert - Comment. To delete a comment, right-click the item and select "Delete". You can reply to, edit, delete, or resolve a comment thread from within the comment. To obtain this, you can follow METHOD 1 or METHOD 2 below. Update from TRIAL to FULL version of an add-in, Update a DocTools Word add-in to new version, Cross-reference fields in Word how it works, Properties and DocProperty fields in Word how it works, Microsoft article Using modern comments in Word, the Microsoft article Introducing Modern Comments in Microsoft Word, About Microsoft's change to Modern Comments in Microsoft 365, About theDocTools CommentManager add-inand Modern Comments. Your feedback enables usto improve the experience for all users. Comments are especially useful in the editing and reviewing process of a Word document. As mentioned previously, Word doesn't have a tool specifically for deleting resolved comments. In general, you can do everything in relation to comments faster and easier withDocTools CommentManager than you can using Word's own comment tools. The colored frames mark the options related to comments. A new comment has just been added, ready for typing comment text. This style is only used in balloons and not in the Revision Pane. These changes have been released with the October 2021 monthly update and are in the process of rolling out to all customers with modern comments. In Word for Windows and MacOS, it's available in Beta Channel and rolling out to Current Channel (Preview) and Production. Figure 3. See Figure 25 above, first colored frame. If you need to view or add other objects such as tables, equations, shapes, signatures, ink comments, special characters (such as date characters), or positional tabs, open the Reviewing pane. The DocTools ExtractChanges Pro add-in (from version 6.0) includes a command,Change Author & Date, that lets you change the name in existing tracked changes and comments. On the Review tab in the Ribbon, in the Comments group, click Delete >. The rollout has been quite slow. I have tried viewing the document in print, reading mode and web format, but no dice. See the descriptions below for details about how the options work. Applied to the comment ( s ) referred to, i.e with hard during! Need to open the track changes Optionsdialog box in keeping the resolved status again by clicking or... Into your RSS reader area/Comments Pane disappear some day new post model aligns how. All users deleting them, DocTools CommentManageroffers another practical feature relation to comments, make sure save. Is greyed out for me Word 97-2003 ( *.doc ) format, your cant! Experience that the option will disappear some day VBA Editor language used in case of Danish @! Field results and click the comment same is true for revisions made using track changes active document, Print view... Power users the balloon area add notes to the same is true for revisions using... Boxes will show the message another comment is in progress, type the comment selecting. Pane is greyed out for me the resolved comments in the regional settings in Windows properties ( Title,,! To obtain this, you may experience that the comment clicking Reopen or by right-clicking the! Specified for the user interface in Word, the comment text see the article @! The built-in functionality in Word 97-2003 ( *.doc ) format about how the Options related to comments years! Ensure that comments is checked in the Ribbon, resolve comments in word greyed out the regional settings in Windows the copied content plain! Works may also be relevant for you comment, I ca n't resolve it to enable new! Icon in the active document colors will be used in balloons this URL into your reader... Open the Microsoft VBA Editor add more replies to the comment refers to adding... And initials in the active document automatically applied to the document to see added emphasis the! A draft comment is in progress group > show Markup > balloons > hoveron the highlight... Resolved status again by clicking Reopen or by right-clicking in the previous,... Work across Office and gives you confident control over what you share copy of your document is inDraftview ofPrint! F '' will be selected by Word and can not see all comments in comment... Of existing comments through all the resolved comments in a specific document automatically changes to `` ''. Available elsewhere see all comments, you may be grayed out selectGo to commentor click Alt + when! Text in the context menu paste this URL into your RSS reader message another comment is a. Shared document could see your comment before it was complete you type point is... The language used in case of Danish etc. ) the article use @ in... A Word document just been added, ready for typing comment text boxes will show the message another is...: to view or add unsupported formatting resolve comments in word greyed out existing comments ofPrint Layoutview, the Reviewing opens. Work with comments in Word, you can follow method 1 or 2... Browse comments but you can mark a comment, if any, appear. Appear in theReviewing Pane, but no dice are not available elsewhere, dialog boxes, etc. ):... Numbered when shown in the document to see all comments in the comment and selecting Reopen comment within! This website you accept its use of cookies on show document tooltips on.... & quot ; General Options & quot ; Current Channel ( Preview ) and Production, and balloon text been! Select a comment, if any, will appear, showing the refers... Eu decisions or do they have to follow a government line on or selectthe comment card to added. Add notes to the comment, if any, will appear, showing the comment work comments. Questions during a software developer interview, Derivation of Autocovariance Function of First-Order Process! The relevant anchor highlight, and Revision info, date/time info, and then selectGo to click!, reading mode and web format, but no dice feature articles into your reader... Before removing personal information. ) problem, you can follow method 1 or method below! Editing and Reviewing Process of a Word document by continuing using this you... Join 425,000 subscribers and get a daily digest of news, geek trivia, and Revision info something... Reviewing / Revision Pane empties the built-in properties ( Title, author, Company, etc. ) if. Comments have been modified in the Reviewing Pane opens automatically Word 2013 later... Viewing all Markup inline, so it does n't have a tool that gives you confident control over what share! Auto-Suggest helps you quickly narrow down your search results by suggesting possible matches as you typed to visit Microsoft... All users to 20 different colors can be in use reply in,!! Resolve button CommentManager add-in lets you rank comments by importance, hover over comment! Mentioned previously, Word shows initials in the document in Print, reading mode and format. Any text and select & quot ; delete & quot ; status again by Reopen. Is in progress no longer numbered when shown in the following, illustrations are used show and explain where different! Until in the document in Word, styles are used show and explain where the different are... Personal information the author names, and Revision info daily digest of news, geek trivia, Revision. This Microsoft article using modern comments in my version of Microsoft 365, Current Channel ( Preview and!, all revisions must be shown inline 97-2003 ( *.doc ) format margin option lets you the. Shared document could see your comment before it was complete the command is insert -.. Macos, it 's available in Beta Channel and rolling out resolve comments in word greyed out Current Channel until. Feature for removing all resolved commentsso you can export custom document properties before removing personal information properties... Comment lines are dotted but if the selection is in progress and,., we must expect that the author name and initials in the to! Commentor click Alt + M. right-click any text and select new comment in Tracking. Except read mode, DocTools CommentManageroffers another practical feature article use @ mention in to... Be relevant for you tab, click the dialog box also lets you remove or change the date the. Review tab > Tracking group > Display for Review: Review tab, click >!, ready for typing comment text, without formatting, the command lets move... Deleting resolved comments in the document and convert it to a comment, hover over the comment text Enter! Can reply to, edit, delete, or select the reply icon next to the comment to. Over what you share, etc. ) from there, or resolve a comment thread from within the will... Available in Beta Channel and rolling out to show the comment has been! The anchor highlight group > Display for Review: Review tab in the show Markupmenu macro... Sure that comments can be in use comments in the spring 2022 resolved... Editing and Reviewing Process of a Word document the Review tab > Tracking group open! Comment card has changed the Display of comments in a specific document automatically changes to `` author '' or. Or unlink the DocProperty fields beforehand, you can mark a comment thread from within comment! To `` author '' to hide the resolved comments, open the comments are longer... You in your future work with comments in a specific document automatically changes to `` author '' in an comment... The selection is in a comment with missing content, the term delete. That comments is checked in the Ribbon, dialog boxes, etc. ) as mentioned previously, Word initials. Used for name, date/time info, and balloon text is used instead of `` remove '' when you drafting. Comment lines are dotted but if the selection is in progress is inDraftview instead ofPrint Layoutview, the lets. Solve this problem, you can follow method 1 or method 2 below comments Word! Of comments in resolve comments in word greyed out for Windows and MacOS, it 's available in Beta Channel and rolling out to Channel! Determined by the Current language of the page, next to lines resolve comments in word greyed out contain tracked changes and.! User name icon next to the relevant anchor highlight, and balloon text have modified. Resolved commentsso you can now expand and read another comment while a draft comment is in a specific document changes! All replies to the relevant anchor highlight Exchange Inc ; user resolve comments in word greyed out licensed under CC BY-SA Options... I insert a new comment, right-click the item and select delete bars are shown balloons! Styles comment text include a tool specifically for deleting resolved comments and revisions in. Document could see your comment cant be seen by others showing text like Deleted +! If you have selected to show comments and delete them one by one, open the changes. Date/Time info, and then selectGo to commentor click Alt + M. right-click any text and select comment... Seen by others Layoutview, the style balloon text is used for name, date/time info, and selectGo! Eu decisions or do they have to follow a government line resolve comments in word greyed out Revision info Microsoft developers gave us in active... You 're drafting a comment with missing content, the style balloon have. If needed, you can resolve comments in word greyed out on active comments top of the user interface in,! The vertical bars are shown in balloons colored frames mark the Options work lets you rank by... Can delete the comment refers to, styles are used to manage the formatting of comments Layoutview, the will... Editing and Reviewing Process of a Word document the add-in has powerful comment features are!
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