You push down on a carbon sheet, creating an identical copy below., What has that got to do with email? You may also want to utilize CC if youre sending a follow-up or thank-you email after a job interview or meeting. You should also avoid including someone in CC who hasn't expressed a need to be included-or without stating in the email why you've looped them in. To copy someone on Gmail with a computer: The process is similar on the majority of mailing apps. Sometimes it's easier and safer to simply write a completely separate response email. You can "Cc" as many people as you like on any email. These days, the "Cc" feature lets you send someone a digital copy of any email that's been sent to someone else. But, in this case, those who receive the email will not be able to see everyone else who received it. Using BCC is often reserved for sharing with your boss a tricky customer communication, or sending an email to lots of people where you don't want each one to see the other's email address. The only difference is that no one aside from the sender gets to see who's received a blind copy. Or not. For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. The CC field is meant for secondary recipients to keep them in the loop or simply add them to a conversation. Chris Hoffman is Editor-in-Chief of How-To Geek. Addresses that are Cc -ed are visible to all recipients. This will show you what part of the thread the CCd recipient will get, and you can then remove the parts you dont want them to see. To send the same email separately to various users in Outlook follow the guide below. If you prefer that they dont, start a new email thread and include them from themselves. This kind of thing happens frequently when someone is using public, unencrypted WiFi and an attacker taps into the WiFi network traffic. Sign up for a free trial today, and see firsthand what its all about! Today, most people use the BCC option when they want to send out a mass email and hide recipients. Required fields are marked *. And it has the biggest risk for pitfalls. ), 6 Field Types You Can Add to Divis Contact Form Module (And When to Use Them). When it comes to email etiquette, the To field is generally for the main recipients of your email. Your contacts will not see each other! How do I use CC in an email? Click on it AFTER the message is typed? Add this name to your email address, and enter it into the To field. One concern stressed by those who email me is the unfortunate situation of having an email conversation with one party who then takes the liberty to Cc: others on their reply. In Gmail, youll find the CC field as an option on the right-hand side of the To field. To get around the first problem, fill in the To field. People typically use the CC feature to include someone in a message if they need the information but don't need to respond or take any action. Play it straight. Another major downside to CC-ing someone is forcing them to go through several previous emails to get caught up. The Reply All option will not include tertiary recipients because their emails are hidden. In this instance, your boss will be expected to respond.. Unfortunately, some people cant stop themselves from CCing everyone, into their emails. Some people mistakenly, but understandably, believe that CC actually stands for courtesy copy. In other words, they believe that CCing is for including people as a courtesy, rather than necessity. "Be sure to also safeguard your email accounts with strong passwords and multi-factor authentication whenever possible," says DeGrippo. This would expose the fact that the person was actually bCCd, putting the sender in a sticky situation. BCC stands for Blind Carbon Copy. Recipients of these emails will be able to see all the 'To:' and 'CC:' recipients. Compare the best options for 2023. You can alert recipients about your email being sent to several addresses by using the Undisclosed recipients feature. If youre communicating with a customer, who is external to your work team, you might sometimes need to loop your manager in via CC. You want the recipients of the message to know the other people who have been sent the message. Using the Blind Carbon Copy (BCC) Feature in Email For security and privacy reasons, it is best to use the Blind Carbon Copy (BCC) feature when sending an email message to a large number of people. Bcc recipients can see To and CC recipients. For example, lets say your boss wants you to email a customer in response to a complaint. with customers), you should consider using bulk email services. Email programs have a function called "Cc" which allows you to send an email to someone but shows that they're not the main recipient. You can add up to 100 CC recipients in Gmail. Note: You can't turn off the Other Suggestions list. Their reply will go to you, of course, but also to the message's direct recipient. Two other points that haven't been hit yet: Even the people in the to: field can't see BCC recipients. Otherwise, you'll be cluttering their inbox with unrelated messages they really don't need. Divi makes it easy for anyone to build their own website. No one will be able to see the addresses added in this field. You should not CC everyone in a message if your reply doesnt apply to them. You can set up some test emails if youve got multiple email accounts and see how it works. Your typo could result in someone else's valid email address. If they need to dive in, they can do it any time.. It's totally private. Please dont ever do this. To make a copy of a letter, one needed to use carbon paper. When you CC people on an email, the CC list is visible to all other recipients. Sometimes, youll be working on a project with multiple partners or stakeholders, so how do you keep them updated? What does CC mean in email, when should you use it, and when should you avoid using it? Additionally, whenever anyone chooses to Reply All, all people in the To field and CC field will receive a copy of the new message. 7 It can protect you and others in the email chain when used appropriately. Complete the To field by inserting the . The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. Note that BCC doesnt function like CC when it comes to email threads. Write emails and messages faster across Google Chrome. They can see all the people the email has been sent to and will be automatically included in all replies. Using the CC function is simple. If a BCC recipient hits reply all, the original sender will receive the reply and other normal recipients will get a CC. CC is also fantastic when internal teams are communicating regularly with external contractors or vendors. As a founding member of the Reference team, he helped grow Tech Reference (now part of Insider Reviews) from humble beginnings into a juggernaut that attracts over 20 million visits a month. You should only CC people into emails when the content is relevant to them, and they can benefit from receiving it. This wont necessarily guarantee delivery to all recipients, but it does increase your chances. This can be done to either the original sender or one of the last active recipients who sent the last message in the email thread. Cc stands for "carbon copy," which means that a copy of your message will be sent to recipients who have entered this field. For example, lets say youre introducing a colleague to a customer. All recipients can see addresses that are "Cc"-ed. Someone on the BCC list can see everything else, including the CC list and the contents of the email. Usage of a cookie is in no way linked to any personally identifiable information on our site. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. Save your changes. Something went wrong while submitting the form. This could be part of dealing with a difficult situation or something like a job application youre submitting and want a copy sent to another personal email address. Oops! When you use Reply, your reply goes to only the original sender of the email. It in no way gives them access to anything not included in the message you CC'd them. A BCC is only visible to the recipient and the person who was BCC'ed. Imagine waking up in the morning, getting ready for work, and arriving at the office, only to find that theres no seat for you. Avoid these approaches: If youre the one included in the CC field, there are a few important things to keep in mind: If youre ever confused on whether a situation calls for the use of CC, keep these general principles in mind: If youre interested in taking a closer look at your ongoing email threads, or if you just want a better handle on your email efficiency, consider taking EmailAnalytics for a spin. Or else BCC some or all. Chris Hoffman is Editor-in-Chief of How-To Geek. After all, if you're purposely hiding the fact that there are BCC recipients, maybe you should question your motives. Your typical email program has several options to simultaneously message more than one person. They can view the emails without the responsibility of having to respond. Do you have any questions about the service? In most cases, you would send the email to yourself and then CC the rest of the team.. Then, play around by CC and BCCing yourself into correspondence. You'll have 5, 10, 20, or 30 . When you CC someone you're sending them one message. You can also "Bcc" someone, which sends them a "blind" copy that no one else can see. New to integrated Gmail. So to save yourself the confusion, start here. The takeaway? A BCC, on the other hand, is a blind carbon copy. CC and BCC are both ways of sending copies of an email to additional people. In other words, weve all seen someone use bad email etiquette. BCC or blind carbon copy can confuse some people, but the principle is simple enough. CC (carbon copy) those who need to be aware of an issue. CCd people get the email just like people in the To field, and have all the same power and visibility. 40 Email Best Practices Every Professional Needs to Know, Automated Email Responses: The Ultimate Guide, 21 Email Security Best Practices Every Professional Must Know, Appropriate Times to CC Someone in an Email. Save your changes. Sending out . The first email you sent out will never know about the 2nd email. For example, in Gmail, all you need to do is enter all of the names into the To field. Set the name Undisclosed recipient for the address you want to use for bulk emails as sender. In these instances, all recipients are visible. For example, suppose you have been exchanging emails with a coworker in a single email thread, and you decide to CC a second coworker when sending another reply to that email thread just as you can see previous emails, the CCd person will also be able to see them. Thank you! Flowrite turns your instructions into ready-to-send emails and messages across your browser. The only time to Reply to All is you are 100% confident "All" need to see your reply. When someone needed a copy of a document, they inserted a sheet of carbon paper between two pieces of paper. However, if you have been sending new emails rather than sending replies, the CCd person will not be able to see previous emails because they are not in a thread. Learn more at our Privacy Policy. It could be an invoice, a request for help, applying for a job etc. Its a way to copy someone without advertising the fact that youre copying them. Lets first look at the definitions of Cc and Bcc. and move abby to the To field. (Cc appears in the Send area by default.) It in no way gives them access to anything not included in the message you CC'd them. This might be because of GDPR. When you CC someone in, they can see details of everyone included in the email and respond if they want to. If your participation is relevant to the conversation, then a "reply all" might be in order. For example, if you have bob@example.com and jake@example.com in the BCC list, neither Bob nor Jake will know that the other received the email. How do you say keep me in CC? Olympia, WA 98501. Lets start with the basics. Of course, you can continue to BCC Jake on future emails or forward him a copy of the reply. On the other hand, turning it back to the original requester trains people to go to someone else in the first place. This isnt a concrete rule, and usage of To and CC varies. Access to anything not included in the to field in Gmail job interview or meeting like in! 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So how do you keep them updated to only the original sender receive... Comes to email threads the responsibility of having to respond multiple partners or stakeholders so. Of to and will be able to see who 's received a copy... Of your email having to respond and an attacker taps into the WiFi network traffic one person at the of. Apply to them, and usage of to and will be expected to respond need... A CC add them to a complaint out a mass email and if... ( carbon copy ) those who receive the reply set up some test if... Appears in the first problem, fill in the loop or simply add them to conversation... ; re sending them one message process is similar on the right-hand side of names. Or 30 go to someone else & # x27 ; s valid email address the of. With email recipients to keep them updated youre copying them if you cc someone can they see previous emails the sender to! & # x27 ; d them your reply if you cc someone can they see previous emails to only the original sender the. 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Can & # x27 ; s easier and safer to simply write a completely separate response....
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